Commit 57a3be71 authored by Christoph Daniel Schulze's avatar Christoph Daniel Schulze
Browse files

Finished updating the publishing process.

parent e669b20f
......@@ -5,6 +5,7 @@
\newcommand{\term}[1]{\emph{#1}}
\newcommand{\emphasis}[1]{\emph{#1}}
\newcommand{\fnt}[1]{\emph{#1}}
\newcommand{\urnnbn}{\texttt{urn:nbn}}
%% TODO
%
......@@ -174,7 +175,10 @@ The KCSS style itself is currently available at the following Git repository:
\end{center}
\noindent
The manual and various other documentation files are available at the following Git repository:
The manual and various other documentation files
(including a declaration of consent you need to sign
to publish a book as part of the Series)
are available at the following Git repository:
\begin{center}
\url{https://git.informatik.uni-kiel.de/kcss/kcss-public}
......@@ -209,8 +213,6 @@ Feel free to contact people if you want further information
before starting on your quest.
See \autoref{sub:where} for details on who you should contact.
\todo[inline]{Mention which parts to skip if KCSS is not used for a thesis, but for another kind of publication.}
%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
\subsubsection{Preparations}
......@@ -227,12 +229,14 @@ of writing your book.
to be able to follow any updates to the style.
\item
Setup the repository you will be using for your thesis.
Setup the repository you will be using for your book.
Copy the required style files over to that repository
(this will usually be all \texttt{.sty} files).
(this will usually be all \texttt{.sty} files,
but see the repository's readme file for details).
\item
Review the University Library's content and cover requirements
If you are writing a dissertation,
review the University Library's content and cover requirements
and read about the dissertation publication process there.%
\footnote{\url{http://macau.uni-kiel.de/content/main/publicateDiss.xml}}
This may also be a good time to familiarize yourself
......@@ -240,13 +244,18 @@ of writing your book.
\footnote{\url{http://www.tf.uni-kiel.de/de/promotionen-und-habilitationen}}
\item
Think about whether you want to produce printed copies of your thesis.
If you do,
find a printing service that complies with the University Library's requirements
Think about whether you want to produce printed copies of your book
and find one if you do.
Note that for dissertations,
there is no way around producing printed copies.
Furthermore,
the printed copies must comply with the University Library's requirements
(see \autoref{sub:print} for details).
Which printing service you choose will influence the page size you will be using.
Making this decision early on will spare you the trouble of having to change the page size later,
which would wreak havoc with your page layout.
If you are not sure which printing service to choose,
feel free to contact QA for suggestions.
\item
Setup your document, possibly based on the example dissertation we provide
......@@ -255,11 +264,14 @@ of writing your book.
setup the page size properly
and make sure you follow the general document structure
outlined in \autoref{sub:structure}.
If you are unsure how the structure applies to the book you are writing,
feel free to contact QA.
\item
It might feel a bit early,
but it is also a good idea to start setting up the cover now.
Of course, you cannot finish that yet.
Of course, you cannot finish that yet
because you do not have all of the necessary information at this point.
\end{enumerate}
......@@ -267,22 +279,18 @@ of writing your book.
%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
\subsubsection{Writing}
This is the stage where you will (hopefully) spend most of your time at.
\begin{enumerate}
\item
Do science!
\item
Write about the science you did!
\end{enumerate}
Well, this stage is rather self-evident:
do science and write about it!
Collect conference papers and stick them together!
Write the book you have always dreamed of writing!
Whatever you do, produce text.
%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
\subsubsection{Submitting}
\subsubsection{Submitting (Dissertations Only)}
This is where things start to get slightly complicated.\footnote{%
If what you are writing is a dissertation,
this is where things start to get slightly complicated.\footnote{%
Since things are complicated,
you should \emph{under no circumstances} rely only on the information given here.
We have put those together based on the experience of former PhD students
......@@ -295,7 +303,7 @@ The first is the one you will submit to the reviewers
to start the actual examination process.
This stage is about producing that version.
The second is the one you will publish in the Kiel Computer Science Series.
We will talk about that version in the later stages.
We will talk about that version in upcoming stages.
\begin{enumerate}
\item
......@@ -317,7 +325,7 @@ We will talk about that version in the later stages.
\item
Produce four printed copies of the submission version of your thesis.
Note that this is not your final KCSS version
and is thus not the one produced by the printing service you selected previously!
\emph{and is thus not the one produced by the printing service you selected previously}.
Much rather, this will be a simple A4 printout
printed by one of the local printing shops found around the University.
Since the page size of your thesis will probably be smaller,
......@@ -331,39 +339,48 @@ We will talk about that version in the later stages.
\item
Hand in your four copies, along with all the documents the faculty requires you to hand in.
See the ``Promotionsordnung'' for further details on what exactly you will have to submit.
Follow the examination process and ace the defense!
\end{enumerate}
\todo[inline]{More details on what needs to be handed in?}
%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
\subsubsection{Creating the Book Cover}
Once you start to think about producing the final printing version of your thesis,
Once you start to think about producing the final version of your book,
it is time to announce this intention to the KCSS QA people
to obtain information you need for your printing version.
\begin{enumerate}
\item
Contact QA to announce your intention to publish a KCSS book.
Contact QA to announce your intention to publish a KCSS book
(see \autoref{sub:where} for contact details).
They will respond by issuing you a number
(see \autoref{sub:numbers_versions}).
\item
Now that you have the KCSS number for your book,
send the signed ``Einverständniserklärung'' (``Declaration of Consent'') to QA.
This form gives the Department of Computer Science the rights
to publish electronic versions of your work (as PDF) without charge.
See \autoref{sub:where} for where to obtain the form.
\item
If you want your book to have its own ISBN number,
it is your responsibility to request one.
Note that we do not recommend obtaining an ISBN number
since we do not see much sense in having one.
If you want one nevertheless,
your printing service may offer an ISBN number
Your printing service may offer an ISBN number
as part of your printing package
(of course, all ISBN fees have to be covered by the author).
Check with your printing service whether having a custom ISBN
Be sure to check with your printing service whether having a custom ISBN
changes the way the printing service handles publishing rights.
Some services require you to transfer copying rights,
which is not a good idea since the printing service
is not the only outlet where you will publish your thesis.
is not the only outlet where you will publish your thesis.\footnote{%
Remember that the whole point of KCSS
is to make information freely available.
}
\item
Remember which printing service you selected when you started your quest.
......@@ -371,10 +388,14 @@ to obtain information you need for your printing version.
including the size, bleeds, and so on.
Setup the configuration of your book cover accordingly
as described in \autoref{sec:cover}.
If you have not chosen a printing service
and are unsure how to setup your cover,
feel free to contact QA.
\item
Write an interesting summary for your book to be printed on the cover's back,
along with a short description of who you actually are.
The summary may actually be an excerpt from your abstract.
\item
Draw a fancy picture to be printed on the cover's front.\footnote{%
......@@ -383,7 +404,7 @@ to obtain information you need for your printing version.
or else the existing covers would look lame in comparison\ldots}
\item
Make sure that you include the correct number on your cover.
Make sure that you include the correct KCSS number on your cover.
If you have an ISBN, include that as well;
if you do not, leave the ISBN field blank.
In particular, do not produce a bar code of the series' ISSN instead!
......@@ -402,10 +423,11 @@ we now turn to configuring the book's content properly.
\item
Activate or deactivate the different parts of your book
according to \autoref{tab:structure}.
This includes listing your reviewers and your supervisor
as well as updating your meta data page
For a dissertation,
this includes listing your reviewers and your supervisor.
Be sure to update your meta data page
with the KCSS number you were given.
The URN-NBN the meta data page requires
The \urnnbn the meta data page requires
will be issued in a later step.
\item
......@@ -419,7 +441,7 @@ we now turn to configuring the book's content properly.
\subsubsection{Quality Assurance}
Your book is almost finished.
It is now time to make sure everything adheres to the rules.
It is now time to check back with QA.
\begin{enumerate}
......@@ -443,7 +465,7 @@ It is now time to make sure everything adheres to the rules.
\item
Once QA is happy,
they will issue a URN-NBN number
they will issue a \urnnbn number
to be included in your meta data page.
Update that page accordingly
and compile the final version
......@@ -467,6 +489,11 @@ Here's what you need to do to finish this.
and produce the required number of printed copies.
This number changes depending on what your are printing,
as explained below.
It is not important whether you produce soft covers or hard covers,
but what is important is that you do not mix the two.
Of course,
you can skip this step if you have not chosen a printing service
because you are not required to produce printed copies.
\item
Send the final version of your book to QA as PDF files
......@@ -486,126 +513,90 @@ Here's what you need to do to finish this.
\end{enumerate}
Regardless of what you are printing,
the following copies are optional,
but make people happy:
How many copies you need to produce and hand in
depends on what kind of book you have written.
\begin{compactitemize}
\begin{description}
\item 1 copy
for the library of Schloss Dagstuhl,\footnote{\url{http://www.dagstuhl.de/en/library/}}
the Leibniz Center for Informatics,
which aims for an in\-/depth coverage of literature on computer science.\footnote{%
Should you attend a future Dagstuhl seminar,
this copy will be on display on a special shelf in the library during the seminar.}
\item[Dissertation]
If your book is your dissertation,
there are a few copies you \emph{have} to produce
and a few more you will probably \emph{want} to produce.
\item 1 copy
for Kiel University's Fachbibliothek for Mathematics and Computer Science
\begin{itemize}
\item
4 copies to to be submitted for the university's library,
as specified by the ``Promotionsordnung'' (mandatory)
\end{compactitemize}
\item
1 copy each for your supervisor and your reviewers (optional)
If what you are printing is a dissertation,
you will want to print the following copies:
\item
1 copy for yourself (optional)
\begin{compactitemize}
\item
1 copy for each relative that might be interested in your academic career (very optional)
\item 4 copies
to be submitted to the university
\end{itemize}
\item 1 copy
for your supervisor (optional, but highly recommended)
\item 1 copy
each for the second and third reviewer (optional, but recommended)
\item[Something else]
If your book is not a dissertation,
but you want to make printed copies available,
what you have to do depends on your deal with the printing service.
\item 1 copy
for yourself (optional)
If your printing service acts as your publisher,
the printing service is required by law
to send copies of your book to the National Library.
All you should do is to inform the university's library of the fact
that a printed version of your book is available.
The people there will then order a copy for the university.
\item 1 copy
for each relative that might be interested in your academic career (very optional)
If your printing service does not act as your publisher,
the responsibility lies with you
to submit enough copies to fulfill the legal obligations:
\end{compactitemize}
\begin{itemize}
If what you are printing is not a dissertation,
you will want to print the following copies:
\item
2 copies for the German National Library (mandatory)
\begin{compactitemize}
\item
1 copy for the university's library (mandatory)
\item 3 copies
to be delivered to Kiel University's Fachbibliothek for Mathematics and Computer Science
(taken care of by Birgit Mähl),
which will then be passed on
to the German National Library and the University Library,
as required by law.
\end{itemize}
\end{compactitemize}
All copies can be submitted to Birgit Mähl or Grit Reich
at the institute's ``Fachbibliothek'',
who will pass them on to the relevant institutions.
If you are not sure which of these options applies to you,
feel free to contact QA or your printing service.
\end{description}
% Note that softcover and hardcover are treated separately.
% For example, if you offer a softcover and a hardcover,
% and if softcover copies were given to the University Library as per item \ref{copies:1},
% then still three hardcover copies are required as per item~\ref{copies:2}.
%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
\subsubsection{OLD PROCESS DESCRIPTION}
Regardless of what you are printing,
the following copies are optional,
but have a certain potential to make people happy:
\begin{enumerate}
\item Prepare your document using the \LaTeX\ style explained below.
Use the layout options requested for the Series.
\item Send the signed form \enquote{Einverst\"andniserkl\"arung}%
\footnote{Can be obtained via \url{http://www.informatik.uni-kiel.de/kcss}}
to Quality Assurance (QA).
This form gives the Department of Computer Science the rights
to publish electronic versions of your work (as PDF) without charge.
\par
QA will respond by issuing you a number (\eg 2011/1)
and optionally an ISBN.
Fees for ISBN registration have to be covered by the author.
\item Prepare book cover using the number and the ISBN, if any.
If no ISBN shall be used, then please leave the respective field blank on the cover (technical details are described later);
in particular do \emphasis{not} use a barcode of the ISSN instead.
Please also consult the \enquote{Checklist before sending to QA} on the Series' website.
\item Send book cover and document to QA in PDF format.
\item Wait for approval by QA, if necessary adjust layout as requested by QA.
When using the \LaTeX\ style with recommended options,
only minor adjustments will be necessary in general.
\item From the files approved by QA,
produce printed copies using a printing service of your choice.
You may ask QA for recommendations which service to use;
see also \autoref{sub:print}.
In addition to the printed copies intended for your own use,
the following statutionary copies are required:
\begin{compactenumerate}[label=\arabic*)]
\item\label{copies:1} For a disseration, the examination regulations demand
a certain number of copies to be delivered to the University Library (UB).
\item\label{copies:2}
Three copies have to be delivered to the Fachbibliothek for Mathematics and Computer Science (taken care of by Birgit Mähl),
which will then be passed on to the German National Library and the University Library (UB) as required by law.
\end{compactenumerate}
Step number \ref{copies:2} is \emphasis{not} necessary if
copies have been delivered to the University Library (UB) as per item \ref{copies:1} above,
or if the printing service already takes care of it.
QA may be inquired as to for which printing services this applies.
\par
Note that softcover and hardcover are treated separately.
For example, if you offer a softcover and a hardcover,
and if softcover copies were given to the University Library as per item \ref{copies:1},
then still three hardcover copies are required as per item~\ref{copies:2}.
\item Send the final version as PDF to QA to be made available
on the Department's server.
Two PDFs of the work are requested: the one from which printed copies are made,
and one with the \lstinline|compact=strong| option set
for better screen viewing and reading on mobile devices
(this option reduces margins but maintains all line and page breaks).
In addition, the PDF of the book cover is also requested.
\item If printed copies can be ordered online, inform QA where orders can be placed,
so that appropriate pointers can be put on the Series' website.
\item (Optional)
The library of Schloss Dagstuhl\footnote{\url{http://www.dagstuhl.de/en/library/}}, the Leibniz Center for Informatics,
aims for an in\-/depth coverage of literature on computer science.
It is therefore recommended that you send the library a -- preferrably hard\-/cover -- copy of your book.
Should you attend a future Dagstuhl seminar,
this copy will then also be on display on a special shelf in the library during the seminar.
\par
One copy is also welcome at the Fachbibliothek for Mathematics and Computer Science in Kiel.
\end{enumerate}
\begin{itemize}
\item
1 copy for the library of Schloss Dagstuhl,\footnote{\url{http://www.dagstuhl.de/en/library/}}
the Leibniz Center for Informatics,
which aims for an in\-/depth coverage of literature on computer science.\footnote{%
Should you attend a future Dagstuhl seminar,
this copy will be on display on a special shelf in the library during the seminar.}
\item
1 copy for Kiel University's Fachbibliothek for Mathematics and Computer Science
\end{itemize}
......@@ -643,12 +634,15 @@ then we write \enquote{2011/7 v1.2 dated 2011-11-15}.
%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
\label{sub:structure}
\todo[inline]{Include the legal page into the document structure (and the summarizing table).}
Documents published in the Series should follow a particular structure.
If you are in the process of writing a dissertation,
some of the elements below differ for the submission and for the publishing version
of your dissertation.
some of the elements below are required for the final publication version,
but not for the version of your dissertation you submit for review.
This manual does not impose restrictions
on the structure of Bachelor's or Master's theses
since they are not published in the Series.
However, many of the parts mentioned in the following lists
simply do not make sense for them.
The differences are summarized in \autoref{tab:structure}.
\begin{enumerate}
\item Title page.
......@@ -717,15 +711,25 @@ The differences are summarized in \autoref{tab:structure}.
\end{enumerate}
\begin{table}
\begin{tabular}{lcc} \toprule
Element & Submission & Publishing \\ \midrule
Meta information & & \checkmark \\
About this series & & \checkmark \\
Reviewers & & \checkmark \\
Copyright / legal note & \checkmark & \\
Prefaces & & \checkmark \\\bottomrule
\begin{tabular}{lccc} \toprule
Element & Review Diss. & Final Diss. & Student Thesis \\ \midrule
Title page & \checkmark & \checkmark & \checkmark \\
Meta information & & \checkmark & \\
About this series & & \checkmark & \\
Reviewers & & \checkmark & \\
Abstract & \checkmark & \checkmark & \checkmark \\
Prefaces and acknowledgments & (\checkmark) & \checkmark & (\checkmark) \\
Table of contents & \checkmark & \checkmark & \checkmark \\
List of figures and tables & (\checkmark) & (\checkmark) & (\checkmark) \\
Main content & \checkmark & \checkmark & \checkmark \\
Appendices & (\checkmark) & (\checkmark) & (\checkmark) \\
Bibliography & \checkmark & \checkmark & \checkmark \\\bottomrule
\end{tabular}
\caption{Differences between the publishing and the submission version of a dissertation.}
\caption{Differences between the review and final version of a dissertation
as well as student's theses (Bachelor's and Master's thesis).
A check mark indicates mandatory elements;
a check mark in parentheses indicates optional elements;
the absence of a check mark indicates that an element should not be present.}
\label{tab:structure}
\end{table}
......
Markdown is supported
0% or .
You are about to add 0 people to the discussion. Proceed with caution.
Finish editing this message first!
Please register or to comment